The Executive Board consists of eight (8) regular and five (5) substitute members, elected by secret vote of the General Assembly of the Society (active members that have paid their annual fee), with an absolute majority of the present members. One (1) out of the eight (8) regular members is ex officio (Past President) who has no voting right. The E.B.’s term of office is four(4) years, starting from the date of its election, with a right to be re-elected for up to two (2) terms. The elections for its appointment are held every four (4) years, during the Summit. The E.B. is responsible for the implementation of G.A. decisions and operates under a common frame and in accordance with the G.A.s guidelines and decisions. The E.B. convenes for consolidation to a body no later than seven (7) days from the date of its election. The first E.B. shall be convened by the first in votes member, who shall preside until the election of the President. The E.B. is convened in a body, and, elects by absolute majority in a secret vote its President, its First Vice-President, its Secretary and its Treasurer. In case of tie the election is repeated and in case of new tie the election is done by draw. If the E.B. is not constituted in a body within fifteen (15) days at the most, then it is deemed to have automatically resigned, in which case a new G.A. is invoked by the previous Society administration to elect a new E.B.
Any member of the Society that is ex officio or after judicial decision deprived of his/her civil rights and for as long as this deprivation is applicable is suspended from the administration of the Society. Member of the Ε.Β. which is unjustifiably absent from three (3) continuous regular meetings, is deemed resigned and is replaced, following a decision of the Ε.Β. by the first runner-up.
The newly appointed E.B., once consolidated in a body, shall receive from the old administration all administrative documents, files, books, stamps, assets, etc. of the Society within a period of eight (8) days, drafting a relevant protocol in duplicate.
The E.B. deliberates and decides on all matters concerning the Society, in accordance with the Articles of this Statutes and the law applicable, and in particular according to the Law L. 795/71 G. 1A on Associations. It determines and approves the Budget, in accordance with its internal regulations, and submits for approval at the end of its term to the Regular General Assembly, through the Auditing Committee, the balance sheet and its annual financial report.
The President shall have, in addition to the duties provided for by law and this Statute, the following duties:
- convene and direct E.B. meetings, put issues to a vote and announce the opening and closing of E.B. meetings
- represent, together with the Secretary, the society in Courts, in all State Authorities, in all relations of the Society and in matters relating to the management of its property
- sign any outgoing document or announcement
- control and sign first the minutes, as well as prepare the agenda with the Secretary
- sign with the Treasurer payment orders
- ensure the implementation of E.B. decisions and the proper functioning of the Society.
The Vice-President cooperates with the E.B. President to execute all E.B. decisions and lawfully substitutes the President in the event of his absence and assumes him in all his duties.
The Secretary-General shall manage the Society’s Administrative Offices; be responsible for storing the seal, records and books of the Society provided by law; be responsible for the proper drafting of the G.A.'s minutes and for their signature by all members foreseen; sign, along with the President, outgoing documents, arrange for typing texts and issue payment orders; supervise the keeping of the Members' Register and be accountable to the E.B. members for their regular updating. Should the Secretary be prevented from attending, his/her place shall be taken by another member after an E.B. decision.
The E.B. has the competence and duty to handle the activities of the Society, as defined in this Statute. It is subject to the instructions of the Society in such a way that no action can be taken if it is contrary to the activities and purpose of the Society.
The quorum of the E.B. requires the presence of at least four (4) members, including the President, the Secretary and the Treasurer. If there is no quorum, no member of the Board may decide on the Society's articles of association. E.B. decisions shall be taken by a majority vote of its members present, but for cases where this Statute provides otherwise.
E.B. members perform their duties on a voluntary basis. Compensation for personal expenses and travel expenses of E.B. members is not provided.
The E.B. is convened in a body at least once per year, after proper invitation (including the agenda of the meeting) signed by the President and the Treasurer, which shall be sent to all members of the Executive Board at least two (2) months before the meeting of the E.B. The President may call for additional meetings, giving at least two (2) months' notice. An extraordinary meeting of the E.B. may be held upon the written request of at least two (2) members of the E.B. with a reference to the proposed agenda.
The President shall preside at all meetings of the Society and at all meetings of the E.B. The President shall serve for a term of four (4) years and this term of office may be renewed for up to two (2) terms. If the President resigns during his term of office, the Vice-President shall assume presidential duties until the appointment of the next E.B. In this case, the Secretary shall assume the duties of Vice-President.
The Vice-President shall also act in the absence of the President, in which case he/she shall assume his duties.
The Secretary keeps minutes of meetings of the G.A. and of the E.B. He/she informs candidates about the results of the elections. After a discussion with the President, he/she writes and circulates the minutes of the meetings, as well as the agenda and any future appointments.
The Treasurer keeps the accounts of the Society, which are submitted to the E.B. He/she is accountable to the members of the Society during the G.A.. He/she collects members' contributions and distributes money according to the instructions of the E.B.
The E.B. elects the International Representatives.
All members of the E.B. have the right to vote.
The E.B. is elected by the G.A. as described in Article 10 above.
The work of the Executive Board is assisted by a Secretariat Support Office.